What is this privacy policy?

This policy is here to detail what data Sussex Scout Hikes collects and how we use it , as well as how we( Sussex Scout Hikes) protect it and the rights of you( the user). This policy applies to anyone using Sussex Scout Hikes.

What data do we process?

We process very limited data. We only store personal data related to your account , this consists only of email address and username. We also use a “cookie” relating to your device allowing functional movement between pages, this stores your login information .

Why do we process this data ( lawful basis)?

We process data relating to your email address and username to allow for communication and verification. We process device information in the form of a “cookie” to allow efficient movement between pages.

How do we process your data?

We store email addresses and usernames on a secure system. Email addresses are only ever used generally and not tied to individuals. Whilst an email address is necessary for the duration you are using Sussex Scout Hikes for, we will immediately delete it from our systems if you delete your account. The “cookie” and device information is likewise securely stored. Your data will never be shared outside of Sussex Scout Hikes

Your rights

As a Data Subject, you have the right to object to how we process your personal information. You also have the right to access, correct, sometimes delete and restrict the personal information we use. In addition, you have a right to complain to us and to the Information Commissioner’s Office (www.ico.org.uk) Unless subject to an exemption under the GDPR , you have the following rights with respect to your personal data:

• The right to be informed – you have a right to know how your data will be used by us.
• The right to access your personal data – you can ask us to share with you the data we have about you. This is a Data s ubject Access Request.
• The right to rectification – this just means you can update your data if it’s inaccurate or if something is missing.
• The right to erasure – this means that you have the right to request that we delete any personal data we have about You.
• The right to restrict processing – if you think that we are not processing your data in line with this privacy notice then You have the right to restrict any further use of that data until the issue is resolved.
• The right to data portability – this means that if you ask us we will have to share your data with you in a way that can Be read digitally – such as a pdf. This makes it easier to share information with others.
• The right to object – you can object to the ways your data is being used.
• Rights in relation to automated decision making and profiling – this protects you in cases where decision are being Made about you based entirely on automated processes rather than a human input, it’s highly unlikely that this will be used by us.

Version 1 - 22nd December 2025

Next review before 22nd December 2026